Architectural Control Process – FAQ

Architectural Control Process - FAQ

What type of projects need to be approved?

The Protective Restrictions, Covenants, Limitations and Easements of Country Village ("Covenants") and the Bylaws - Architectural Control Process require an application to be submitted to and approved by the Architectural Control Committee (ACC) for the installation of any buildings, fences, walls (or other structures of any kind), or for any exterior addition to, change, or alteration/modification to existing structures.

When does an application for a project need to be submitted?

The Covenants and Architectural Control Process require a completed Exterior Architectural Modification Application (EAMA), along with a copy of the lot survey/plat plan showing the detailed location of the proposed project or modification, to be submitted to the Architectural Control Committee (ACC) for evaluation a minimum of 30 days prior to start of the project. Once a completed application is received with all required information, the ACC will begin the review process.

What is required to be included in the application?

1) EAMA: Must contain detailed information about the proposed project including a description, plan, design (image if possible), diagram, color, materials, size, dimensions (length, width, height), etc.

2) Survey/plat plan: Must include a detailed scale diagram and exact dimensions (lengths/widths) of the location of the proposed project or modification.

Helpful tip: The Dekalb County online GIS Survey System called Beacon may be able to help with visualization and planning the placement of new structures by giving a general idea of where property boundary markers are set. It also shows drainage/utility easements as hashed lined areas identifying the locations where Indiana and Waterloo laws prevent structures from being built. *This website is not guaranteed to be precise, accurate, or have complete information, but it can at least help with location.

**Please include as much detail as possible in these documents to ensure the application is complete and the ACC has a complete understanding of the project in order to make an accurate assessment for approval. This gives the ACC members the best chance of reviewing it quickly without needing to request additional follow up questions.**

 


 

Is an application required for interior changes like remodeling or painting?

No. The Protective Restrictions, Covenants, Limitations and Easements of Country Village ("Covenants") only requires an application for buildings, fences, walls, or other structure of any kind, or for any exterior addition to, change, or alteration/modification to them.

Is an application required for new exterior structures or changes to existing structures (e.g. fence, shed, deck, pool, etc. or any change or alteration/modification to exterior of the house such as paint color, new shingles, new roof, adding shutters or lights, etc)?

Yes. The Protective Restrictions, Covenants, Limitations and Easements of Country Village ("Covenants") and the Architectural Control Process require an application for the installation of buildings, fences, walls, or other structure of any kind, or for any exterior addition to, change, or alteration/modification to existing structures.

I want to paint my [any exterior structure]. Do I need to submit an application?

Yes. The Protective Restrictions, Covenants, Limitations and Easements of Country Village ("Covenants") and the Architectural Control Process require an application for the installation of buildings, fences, walls, or other structure of any kind, or for any exterior addition to, change, or alteration/modification to existing structures. The ACC will need to evaluate the color to ensure harmony with the neighborhood and surrounding houses.

The ACC recommends neutral colors, similar to these, be used for exterior paint colors to obtain quicker approval.

What are the requirements for installing/replacing a fence?

Follow the process for filling out the application and survey (outlined above and in the Bylaws - Architectural Control Process) to submit an Application/EAMA (see above).

**Please include as much detail as possible (e.g., materials, heights, dimensions, colors, design (image if possible), plank style, width and spacing, gates, etc.) to ensure the application is complete and the ACC has a complete understanding of the project in order to make an accurate assessment for approval. The more info you can think to put in, the better. This gives the ACC members the best chance of reviewing it quickly without needing to request additional follow up questions.**

Additional legal requirements to be aware of:

Town of Waterloo Zoning Ordinances-Fences
    (Note this link is to an abridged online version of the Ordinances, see complete printed Waterloo Zoning Ordinances for full details)

Any previously lawful existing fence that does not now conform to current Zoning Ordinances must be made to conform to current requirements if removed, replaced, or destroyed to the extent of more than 50 percent.

Requires an Improvement Location Permit (ILP) from Waterloo

What are the requirements for installing a shed/accessory structure?

Follow the process for filling out the application and survey (outlined above and in the Bylaws - Architectural Control Process) to submit an Application/EAMA (see above).

**Please include as much detail as possible (e.g., materials, dimensions, colors, design (image if possible), etc.) to ensure the application is complete and the ACC has a complete understanding of the project in order to make an accurate assessment for approval. The more info you can think to put in, the better. This gives the ACC members the best chance of reviewing it quickly without needing to request additional follow up questions.**

Additional legal requirements to be aware of:

  • Covenant requirements:
    Any garage, attached or detached, or any accessory building, shed, or storage building shall be constructed upon a concrete foundation and shall have an exterior of the same material [siding and shingles] and color as the primary dwelling house constructed upon the Lot. All such structures are subject to the terms of Article V, Architectural Control.
  • Indiana law: 
    An Improvement Location Permit (ILP) is required to be obtained for all structures.
  • Dekalb County Building Department:
    No building permit required for storage sheds less that 300 square feet & no permanent foundation (However an Improvement Location Permit (ILP) is required from Waterloo)
  • Waterloo Zoning Ordinances:
    Requires an Improvement Location Permit (ILP) from Waterloo. Additional Requirements listed below.

12.4 Improvement Location Permits
A. General Provisions
1. No building or structure shall be located, erected, constructed, reconstructed, moved, converted, or enlarged; nor shall any structure or land be used, prior to the issuance of an Improvement Location Permit.
2. No Improvement Location Permit shall be issued for an application to locate, erect, construct, reconstruct, move, convert, or enlarge a building or structure unless the application conforms with the provisions and requirements of this chapter.

4.4 Accessory Structure Standards
A. Accessory structures shall comply with all development standards for the subject zoning district. Also, no accessory structures shall encroach on any platted or recorded easement.

Section 3: Zoning District Designation, Uses and Standards
D. SR District Standards
Minimum Side Yard Setback (For Interior Lots):
• 5 feet for Accessory Structures [sheds]
Minimum Side Yard Setback for Side Facing a Street on a Corner Lot: **
• Two-thirds (2/3) of minimum front yard setback
Minimum Rear Yard Setback:
•  5 feet for Accessory Structures [sheds]
Maximum Structure Height:
• 20 feet for Accessory Structures [sheds]

**Minimum building setbacks shall be not less than the width of a utility and/or drainage easement, when present, in cases where the width of the easement is greater than the minimum appropriate setback stated above.

Where can I find information about my property boundaries and any easements within it?

Most homeowners receive a survey (preferred) during the home buying process. Plat plans can also be obtained from the DeKalb County Recorder’s office. Either document will show the property boundaries and easement areas where Indiana and Waterloo laws prevent structures from being built. The survey (preferred) also shows your house placement and scale.

Helpful tip: Dekalb County has an online GIS Survey System called Beacon that may help with visualization and planning the placement of new structures. *This website is not guaranteed to be precise, accurate, or have complete information, but it can at least help to give a general idea of where property boundary markers and easement areas (shown as hashed lines) are located.

What are the requirements for installing a swimming pool?

Follow the process outlined in the Bylaws - Architectural Control Process to submit an Application/EAMA (see above).

Additional legal requirements to be aware of:

Town of Waterloo Zoning Ordinances-Swimming Pool
    (Note this link is to an abridged online version of the Ordinances, see complete printed Waterloo Zoning Ordinances for full details)

Where do I send an application for a project?

The completed application and all required documents can be emailed to countryvillageassociation@gmail.com, or mailed to:
Country Village Community Association, Inc. (CVCA)
P.O. Box 24
Waterloo, Indiana 46793